The message below was sent to members via email on April 1, 2021
Get ready for ratification
Electronic Voting will start on Friday, April 2, 2021. It will end at 6:00 p.m. on Tuesday, April 6, 2021. Our electronic voting process is secure, and you can only vote once. Each voter has a unique “Voter ID” and “Voter Key”. When voting begins, you will be emailed your Voter ID, Voter Key and link to the ballot. All voting can be done through computer or mobile device. We will be using your Rutgers ([netid]@rutgers.edu) email account.
HOW TO PREPARE
Please review your settings at netid.rutgers.edu in advance. On the left-hand side of the webpage scroll down then click on “Manage Email Addresses” this will take you to the NetID Login-CAS, enter your netid and password, click on the “Login” button. On the top of the page there will be tabs click on “Manage Email addresses” review the email addresses in the various boxes that will appear. Explanations of the email address labels are on the left-hand side of the page. You will want to check with your Information Technology specialist in your department before changing any of these settings/email addresses. Scroll down to your “delivery email account”. For most of you, this will be an “[user]@connect.rutgers.edu” address. If so, attempt to log into your Connect inbox now if you do not already use it regularly (go to connect.rutgers.edu). URA-AFT only receives and uses the [netid]@rutgers.edu email. For most, this will show as the very first email address in the “personalized email addresses” box.
Correspondence about ratification will come from firstname.lastname@example.org. The link to your ballot will come from “Election Runner”. Be ready to look for emails that may have been diverted into a “Junk” or “SPAM” folder. Here are some tips for dealing with Junk and SPAM filters:
Did you click the “not junk” button in Outlook? That might fix it — when something gets accidentally marked as Junk, outlook remembers who sent it and always sends their email to Junk. But when you click “not junk” that tells Outlook to stop doing that. In order to click on “it’s not junk” you will need to click on the email when it opens, you will see in red “it’s not junk” in the bar at the top of the email.
You can also look in your outlook settings, in the “Junk Mail” section. There’s a list of “blocked senders” and “safe senders” — you can delete the URA-AFT email address from the “blocked” list (if URA-AFT is on it) and add URA-AFT to the “safe” list.
Please email email@example.com once you have verified that you did not actually receive the ballot.