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What you need to know about electronic voting

The message below was sent to members via email on April 1, 2021

Get ready for ratification

OVERVIEW 

Electronic Voting will start on Friday, April 2, 2021. It will end at 6:00 p.m. on Tuesday, April 6, 2021. Our electronic voting process is secure, and you can only vote once. Each voter has a unique “Voter ID” and “Voter Key”. When voting begins, you will be emailed your Voter ID, Voter Key and link to the ballot. All voting can be done through computer or mobile device. We will be using your Rutgers ([netid]@rutgers.edu) email account.

HOW TO PREPARE 

Please review your settings at netid.rutgers.edu in advance.  On the left-hand side of the webpage scroll down then click on “Manage Email Addresses” this will take you to the NetID Login-CAS, enter your netid and password, click on the “Login” button. On the top of the page there will be tabs click on “Manage Email addresses” review the email addresses in the various boxes that will appear. Explanations of the email address labels are on the left-hand side of the page. You will want to check with your Information Technology specialist in your department before changing any of these settings/email addresses.  Scroll down to your “delivery email account”. For most of you, this will be an “[user]@connect.rutgers.edu” address. If so, attempt to log into your Connect inbox now if you do not already use it regularly (go to connect.rutgers.edu). URA-AFT only receives and uses the [netid]@rutgers.edu email. For most, this will show as the very first email address in the “personalized email addresses” box.

ANTICIPATING ISSUES

Correspondence about ratification will come from elections@ura-aft.org. The link to your ballot will come from “Election Runner”. Be ready to look for emails that may have been diverted into a “Junk” or “SPAM” folder. Here are some tips for dealing with Junk and SPAM filters:

Did you click the “not junk” button in Outlook? That might fix it — when something gets accidentally marked as Junk, outlook remembers who sent it and always sends their email to Junk. But when you click “not junk” that tells Outlook to stop doing that. In order to click on “it’s not junk” you will need to click on the email when it opens, you will see in red “it’s not junk” in the bar at the top of the email.

You can also look in your outlook settings, in the “Junk Mail” section. There’s a list of “blocked senders” and “safe senders” — you can delete the URA-AFT email address from the “blocked” list (if URA-AFT is on it) and add URA-AFT to the “safe” list.

Please email elections@ura-aft.org once you have verified that you did not actually receive the ballot.

Ratification details

The message below was announced via email on March 30, 2021. Amended here on March 31, 2021 at 10 AM.

Notification of URA-AFT Local 1766 Ratification Vote of the Memorandum of Agreement dated March 24, 2021

Ratification Vote by the members of URA-AFT Local 1766 of the Memorandum of Agreement (also known as the Tentative Agreement) dated March 24, 2021 will be conducted  electronically/online beginning Friday, April 2, 2021.

URA-AFT Local 1766 members please watch your Rutgers (netid@rutgers.edu) email inbox for your invitation to vote. If you would like to become a member please use this link. Only dues-paying members will receive a ballot.

Need in person assistance?

For those URA-AFT members requiring assistance with electronic/online voting the following polling locations/tables with computer/internet access will be set up outdoors:

Tuesday, April 6, 2021

  • Camden Campus:  9:00  to  10:00 a.m. and 12:00 Noon to 1:00 p.m. outside of the Camden Campus Center
  • UPDATE — Newark Campus: 12:00 Noon to 2:00 p.m.  Samuels Plaza (between Paul Robeson Campus Center and Dana Library) at Dana Library overhang
  • New Brunswick Campus: 4:00 to 6:00 p.m. at Labor Education Center, School of Management and Labor Relations, Map

All voting will close Tuesday, April 6, 2021 at 6:00 pm

Paper ballots will not be used. Questions about voting: Please email elections@ura-aft.org